(1) In determining the amounts to be paid in conjunction with travel expenses, the Tribe shall observe federal travel rates to ensure allow ability of costs and to avoid the necessity of reporting travel reimbursements for individual tax purposes.

(2) The amount of reimbursement for meals, lodging and mileage shall be consistent with the rates established for federal employees and shall be computed on the same basis. In exceptional circumstances, amounts incurred for meals and lodging, in excess of federal rates may be reimbursed to the traveler if itemized, supported by written receipts and approved by the travelers’ immediate supervisor.

(3) Other travel expenses shall be considered as “cost reimbursable” to the traveler. Travelers shall be reimbursed for reasonable and necessary expenses at their cost, except that travel advances may be used for the minimum anticipated travel costs.

(4) Registration, tuition and airfare shall be paid directly by the Tribe, except where circumstances dictate otherwise.

(5) Administrators and employees vouching travel on a strictly reimbursement basis shall submit expenses and receipts in such form as shall be prescribed by the CFO, within ten (10) days after the end of each trip.

(6) Expense Receipts: All expenses claimed in excess of $10 for any single item, shall be supported by a receipt. [Res. 22-120, 2022.]